18 -26 June 2010

 Mountain Eagle IV Encampment

Senior Officer Positions

Senior Member role: The senior member is a very important team player during the encampment. Senior members have the knowledge and know how in most cases. The challenge to each and every senior member is to perform in a hands-off approach; meaning that the goal of the encampment is to challenge the cadets to perform the tasks as if there were no senior members present, but to be able to approach senior members when they have questions that they feel are not easily attainable due to the constraints of the encampment.

Senior members are also the Safety net for the cadets. If there is an event or action that is or could be unsafe, the senior member will inform/advise the cadet of the current hazard(s). If there is an immediate threat to the safety of any person, cadet, senior, guest or property, the senior will terminate the activity leading up to the hazard. The cadets will be required to evaluate quickly as to what the hazard is or could be and then when the safe measures are put in place, the cadets may resume their activities.

Senior members are also act as first line teachers. Cadet should have the basic knowledge to perform their duties, but their will be times that need on the job training (OJT). If OJT disrupts the event at hand, seniors should note the training needed and provide such training when ops tempo is low. Also seniors should document the needed training so that training prior to future encampments encompasses such OJT.

Encampment Commander – Supervises wing-level encampment activities and participation. They shall:

• Monitor cadet special activities selection processes.
• Coordinate intra-command transportation for cadets to and from encampment activities, although most coordination of transportation falls under the logistics officer.
• Disseminate information that pertains to cadet special activities in a timely manner.
• Provide intra-command encampment activities.
• The cadet special activities officer should be familiar primarily with CAPR 52-16 and other CAP directives in the 50, 76, 160, and 900 series.

 Vice Encampment Commander

• Performs duties as listed under Encampment Commander when Encampment Commander is unavailable
• Assists Encampment Commander as needed
• Ensures Encampment regulations are adhered to
• Attends encampment meetings regularly

 Communications Officer - Manages and directs communications activities. They shall:

• Develop and implement communications plans, programs, and directives in close coordination and in support of command, operations and emergency services.
• Establish requirements and track acquisition and disposition of communication equipment in coordination with logistics.
• Coordinate communications plans and programs with other staff agencies and with subordinate and higher headquarters.
• Develop detailed operating procedures for communications operations and guidance to subordinate units and personnel.
• Collect and report data to determine the effectiveness of communications operations.
• Coordinate licensing or frequency authorizations for all radio operations.
• Develop communications training programs. CAPR 20-1 (E) 31
• Coordinate communications conferences, meetings, and workshops.
• Monitor unit communications.
• Establish programs to maintain and operate unit radio equipment.
• The communications officer should having a working knowledge of CAPP 214 and CAP directives in the 50, 55, 67, and 100 series and the NTIA manual of regulations and procedures for Federal Radio Frequency Management.

 Personnel Officer – Manages and administers the CAP personnel program and associated administrative procedures to include:

• Membership records and applications
• Awards and decorations
• Duty assignments
• Uniform requests
• The personnel officer at all levels should be familiar with the Constitution and Bylaws, CAPP 200 and CAP directives in the 20, 35, and 39 series.

 Administrative Officer – Implements, manages and directs administrative services activities. They shall:

• Implement administrative policies and procedures.
• Control correspondence (including messages). 38 CAPR 20-1 (E)
• Prepare and authenticate administrative authorizations.
• Prepare local publications and forms.
• Perform related duties as assigned by the unit commander.
• The administrative officer should be familiar primarily with CAPP 205 and CAP directives in the 5 and 10 series.

 

 Public Affairs Officer – Advises and assists the commander on all media relations, internal information and community relations matters. Plans, develops and implements a Public Affairs program. They shall:

• Release information on unit activities to news media.
• Publish unit newsletter or bulletin.
• Coordinate participation of unit members in community activities.
• Coordinate with other organizations and agencies as required.
• Supervise all public affairs activities of subordinate units.
• The public affairs officer, to be effective, must be familiar with CAPP 201, CAPP 190-1, CAPP 3, current policies and activities of his/her unit.

 Finance Officer – Responsible for the overall financial management of the unit. They shall:

• Administer all funds.
• Maintain all financial records. 40 CAPR 20-1 (E)
• Maintain bank accounts.
• Pay all outstanding accounts.
• Indorse all negotiable instruments.
• Prepare all financial reports.
• Prepare annual budget.
• The finance officer should be familiar with CAP regulations in the 173 series and CAPP 202.

 Medical Officer – Responsible for advising CAP commanders and units on the health, sanitation and hygiene of CAP members relevant to CAP activities. (See CAPR 160-1 for policy on emergency medical treatment). They shall:

• Assists the ES Officer in arranging or providing training in first aid and emergency lifesaving measures to include medically recognized cardiopulmonary resuscitation (CPR) techniques.
• Provide blood borne pathogen protection training including preventive measures.
• Report blood borne pathogen exposures and ensure that those members exposed obtain appropriate follow-up medical care from non-CAP sources.
• Advise members to obtain necessary physical examinations from their personal physicians and to complete emergency treatment consent forms where required by regulation to participate in various Civil Air Patrol activities. NOTE: Under no circumstances will CAP medical personnel perform physical examinations as part of their Civil Air Patrol duties.
• Arrange for necessary medical training materials. Supplies and equipment for unit missions or special activities. 42 CAPR 20-1 (E)
• Maintain first aid kits for medical emergencies. (See CAPR 160-1 for policy on emergency medical treatment.)
• Generally advise commanders and unit personnel on preventive medicine matters relevant to CAP activities.
• Plan conferences and meetings pertaining to special affairs.
• Medical officers should be familiar with all CAP directives in the 160 series and applicable portions of CAPRs 55-1, 50-15, 52-16, 50-17 and 62-2.

 Safety Officer – Assists and advises the commander in developing the overall accident prevention program. They shall:

• Direct and perform safety inspections and surveys of hazardous areas and operations.
• Direct and perform accident investigations and prepare safety reports.
• Plan safety briefings to make personnel aware of hazards and safe practices. CAPR 20-1 (E) 43
• Make visits to subordinate units, and assist units in solving safety problems.
• Review and analyze accident reports for contributing factors, trends and other accident prevention information.
• Prepare training guides, articles and literature, and publicize this information through bulletin boards, newspapers and posters.
• Conduct safety studies and recommend corrective action.
• The safety officer should be familiar with CAP directives in the 62 series.

 Tactical Officer (TAC) – The Tactical Officer is the senior member mentor for each flight. TAC officers report to the COC at the encampment or Senior/Chief TAC officer(s). The TAC Officer or Assistant TAC Officer shall always accompany the flight.

• Safety, health and well-being of the cadets
• Training, guidance and assistance to the flight staff
• Mentor the Flt/CC and Flt/Sgt, following mentoring concepts outlined in Chapter 10
• Ensuring that the encampment training program is progressing in a satisfactory manner
• Training and evaluating assistant tactical officers

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